LPC is preparing for the retirement of Sona Benenson who has been the Administrator of our European Central Office (ECO) for many many years (decades!). Sonia will be with us until the end of the next academic year, ending her long term in June 2020.
A committee is working together with the Ecole administration to find the right person for the job. This is a unique position because the LPC Administrator is only part of the job. The larger part is being a staff member at the Ecole which includes having an Ecole family, attending conference, participating in all school activities, and teaching.
Please find the job description for the ECO Administrator attached to this letter. In order to see what employment opportunities are open at the Ecole, please check the employment page of their website: https://www.ecole.ch/en/employment We are hoping to hire someone by summer and would encourage interested parties to contact us by sending a CV (resume) and a letter of intent as soon as possible through the ExCom at firstname.lastname@example.org. We would like to hear from potential applicants as soon as possible.
We are sending this letter to you because you have close connections with LPC and perhaps you are interested in the position. If not, perhaps you know someone who is. We want to get this information out to the LPC community as efficiently as possible in the hopes of finding the perfect person for the job! Please feel free to forward this information on to anyone you think will be suitable, even if they are not connected to LPC.
Thank you for your help in this important transition,
The ECO Admin Search Committee
Job description LPC Administrator 2020:
The LPC Administrator is responsible for coordinating communication and providing administrative support to the Luethi-Peterson Camps organization and its members.
The LPC Administrator will work independently and in collaboration with an international staff of volunteers based all over the world, consisting essentially of directors, treasurer, other administrators and Executive Committee (ExCom) members. The LPC Administrator is a member of the Association of LPC International.
The Administrator must attend and provide administrative and organizational support to the annual Christmas Conference (CC) of the Association, which takes place each year between December 26th and January 4th.
The LPC Administrator is part of the Ecole d’Humanite staff and will be linked with an Ecole Job. The LPC Administrator is hired by the Ecole in close consultation with LPC and under Swiss Job employment law and regulations.
15-20 hours depending on the season
Start – Fall 2020
The LPC Administrator must be able to work independently and demonstrate the following:
- Understanding and support of the LPC philosophy
- Understanding of the current LPC policies and decisions or getting familiar with these
- Ability to maintain confidentiality
- Must be a certified teacher or social worker who secures a job with the Ecole first
- Strong IT skills (Google Drive, Dropbox, Microsoft Word, Excel, various databases, basic use of WordPress)
- Strong (time) management and organizational skills
- Good oral and written communication skills in English and at least one other language
- Ability to be flexible and to efficiently handle multiple tasks
- Be proactive and have an enthusiastic entrepreneurial approach
- Problem solving ability
- Ability to work together with a diverse population.
- Attention to detail, and accuracy
- Knowledge and/or interest in fundraising
- Website managing skills in WordPress (be able to update)
Areas of responsibility:
- Keeping an overview of administration of the European Central Office (ECO)
- Maintain supplies of stationery, applications, brochures, working documents, etc.
- Maintain office equipment and arrange for necessary repairs
- Record office expenditure and manage the office budget
- Maintain order and organization in the office
- Maintaining regular contact with the Executive Committee, treasurer, active directors and support groups
- Updating Association’s documents and files (Director’s disc, Director’s manual, applications)
- Managing the (online) intake of applications and prepare these for the annual meeting and waiting lists
- Preparing for the annual meeting of the Association (the Christmas Conference) together with other LPC officers (liasing with the Ecole about CC accomodation and use of other spaces)
- Communicating with the Association members (newsletters)
- Maintaining and updating the archives of LPC
- Overseeing the Association’s fundraising initiatives
- Maintaining and updating the database
- Proofreading camp narratives before sending them to camper parents
- Receiving and reviewing background checks
- Delegating work to assigned Helper and managing their workload and output
- Assisting with the organization of the World Gathering held at the Ecole every 5 years in relation to organizing accommodation and liaising with Ecole administration
- Maintaining accountability to the Association (for example, writing an annual report)
- Performing other related tasks as assigned by the CC or the ExCom.
Training & Support
- The Administrator is entitled to 1:1 support and supervision. This should happen twice yearly – once at CC and again mid-year (this will be the ExCom’s responsibility).
- Most of the training will be done informally on the job, but ExCom may assign additional trainings as applicable and available.
- The LPC Administrator will be in close communication and working relationship with ExCom.
We hope to strive for a sufficient transition period (September-December 2019) in which the new Administrator can work together with the current Administrator.
Supervision & Evaluations
- The Executive Committee (ExCom) will provide feedback and support to LPC Administrator throughout the year.
- A feedback session will be held annually during the week of the Christmas Conference.
Compensation and conditions
- Work is office-based. The office may be shared with other administrative staff
- Salary and conditions – to be determined by the Ecole d’Humanité. LPC contributes 10.000CHF to the Administrator’s salary
LPC Work Hours are to be determined in consultation with the Ecole d’Humanité and will depend on the season.